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The Planner is a full-screen calendar and timeline view of every playlist in your account: when each one plays, which screens it's assigned to, and whether it's currently active, in draft, or complete.

It's especially useful when you want to:

Planner doesn't store any schedule information of its own. It reads directly from your playlists and their schedules, so anything you see here always reflects what's actually set up in Playlists.

The Planner is visible to anyone whose role includes permission to view playlists (the same permission that controls access to the Playlists page itself). If you can see and open Playlists, you'll be able to see Planner too.

Because Planner is view-only, there's no separate "edit" permission for it - creating or changing a schedule always happens through the Playlists page, which has its own permission for making changes.

See "How the Planner relates to Playlists" below.

To access the Planner, log into your account or start a free trial here.

From the left-hand sidebar, go to Planner (you'll find it marked with a Beta badge).

This opens a page with three areas: a playlist list on the left, a calendar or timeline on the right, and a toolbar across the top with search, filter, grouping, and view controls.

If your account has no playlists yet, you'll see a message inviting you to create one. Your Planner has nothing to show until at least one playlist exists.

The left-hand panel lists every playlist in your account, grouped by either Status or Screen (see Filtering, grouping, and sorting below). A playlist that's assigned to more than one screen or screen group appears once per screen when grouped that way; playlists with no screen assigned yet are grouped under their own "Unassigned" section.

Each playlist appears as a collapsed row showing its name, a colored status dot, and up to three count indicators - how many content items it contains, how many screens it's assigned to, and how many screen groups it's assigned to.

Click a row to expand it for more detail: a thumbnail preview of its content, a status badge, its schedule type (Weekly, Ongoing, Date range, Manual, or Timer, where determinable), and a summary of its date range:

A playlist's status follows the same states used elsewhere in Fugo: Active, Draft, Inactive, or Complete.

The right-hand side of the page shows your playlists' schedules visually, in one of two view modes, switchable from the top of the page:

A traditional calendar grid, with Month, Year, Week, or Day granularity.

Use the arrows to move to the previous or next period:

If a day has more scheduled playlists than fit in the visible space, a "+X more" link lets you see the rest.

A horizontal timeline with Day, Week, or Month granularity, showing playlists as bars along a single time axis rather than in a grid.

In both views, each event represents one playlist's active schedule and is labeled with the playlist's name and its schedule type (for example, "July Staff Noticies (Date Range)"), along with a small icon for the schedule type and counts for how many screens and screen groups it's assigned to:

Toggle Show empty days on to visually distinguish days that have no content scheduled.

The toolbar above the playlist list and calendar gives you a few ways to narrow down what you're looking at. These controls apply to both the playlist list and the calendar/timeline at the same time.

Type into the search box to filter the playlist list down to playlists whose name matches what you've typed.

Open the Filters panel to narrow things down further using any combination of:

Use Clear all to reset every filter back to "All" in one click. (This doesn't clear the separate search box.)

Choose whether the playlist list is organized by Status (Active, Draft, Inactive, Complete) or by Screen, whichever makes it easier to scan for what you're looking for.

Sort the playlist list alphabetically by Name, in ascending or descending order.

Planner is a read-only window into your playlist schedules. It doesn't have its own scheduling logic. Everything you see in Planner is pulled directly from your playlists, so any schedule you create or change on the Playlists page shows up in Planner automatically, with no extra step.

To create a new playlist, change a schedule, or edit which screens a playlist targets, head to the Playlists page - the Planner itself doesn't offer any of those actions.

Planner is in Beta. The view-only experience described in this article may change as the feature develops. If you run into anything confusing or have ideas for what you'd like to see next, we'd love to hear from you at support@fugo.ai.

Recurring weekly schedules show up by day of the week, not by interval. If you've set a playlist to repeat every 2 weeks on Mondays, the Planner will currently show it as scheduled on every Monday rather than only the intended weeks. This matches how the schedule is actually applied on your screens today, so the Planner isn't showing you anything inconsistent with what will actually play - but it's worth knowing if your calendar looks busier than you expected for an every-other-week schedule.

Still have questions about Planner? Reach out via the support chat inside the Fugo CMS, or email us at support@fugo.ai. We're happy to help.