Table of contents

Media is Fugo's central library for the images, videos, and documents you use across your digital signage - the place you upload files once, then reuse them in playlists, Design Studio designs, and directly on screens.

Key things Media does for you:

What you can do in Media depends on your role's permissions:

Publishing a file directly to a playlist also depends on your permission to edit playlists - so it's possible to have full access to Media itself but not be able to add a file to a playlist, if your role doesn't include playlist editing.

To access media, log into your account or start a free trial here.

From the left-hand sidebar, go to Content → Media. This opens your media library - a grid of folders and files, with a toolbar above it for finding and organizing what you need.

Type into the search box to find a file by name.

Narrow the grid to All Media, Images, or Videos. Each option shows a live count of how many files match. Documents like PDFs and Office files don't currently have their own filter option, so look for them under All Media or use search if your library has a lot of them.

Sort your library by Name, Date Created (the default, newest first), File Size, or Type, in ascending or descending order.

Create a folder to group related files together, and nest folders inside each other for deeper organization. A breadcrumb trail at the top of the page always shows where you are, so it's easy to navigate back out.

A folder's card shows a preview made up of thumbnails from up to four of the files inside it, along with its name and how many items it contains. You can rename a folder at any time, and move it (or drag files into it) to reorganize your library as it grows.

Each file in the library appears as a card showing:

Click a card to open its details, or select its checkbox to include it in a bulk action.

Select the checkbox on multiple cards to reveal a bulk actions bar, letting you:

Use Clear selection to deselect everything and exit bulk mode. Bulk actions are only available if your role has edit access to Media.

Click any card to open a details panel with a larger preview and information about the file: its type, resolution, file size, duration (for video), original filename (if it's since been renamed), when it was created, and who uploaded it.

From here, you have a few actions available:

Opens the file in a full-screen view where you can rename it. Changes save automatically as you make them, with a status indicator confirming when your edit has been saved.

Add this file directly to an existing playlist, or "quick-publish" it straight to a specific screen - see Using media elsewhere in Fugo below for what each of these actually does behind the scenes.

Replace this file's actual content with a new upload, while keeping the same file record. This is the option to reach for when you need to swap in a corrected or refreshed version of a file without having to re-add it everywhere it's already used - any playlist or Design Studio design referencing the original will automatically show the new version. Each time you use Update, the version badge on the file's card increases (v2, v3, and so on), so you can tell at a glance that a file has been replaced since it was first uploaded.

Opens the raw uploaded file in a new browser tab.

Permanently deletes the file after a confirmation prompt. This can't be undone, so double-check the file isn't still needed somewhere before deleting it.

Click Upload from the Media page to add new files to your library. You can upload from your Computer, Dropbox, Google Drive, or by pasting a direct URL. Whichever source you choose, your files are staged for a quick review before they're added to your library.

Media supports four kinds of files:

There's no cap on how much you can store in your library overall. Individual uploads may still run into a file-size or per-upload limit depending on your plan. If you hit one, or need it raised for a specific use case, reach out to support@fugo.ai and we can help.

Once a file finishes uploading, Fugo automatically generates a thumbnail and reads its details (like resolution and duration) in the background - this is what you're seeing during the brief "Processing" state on a newly uploaded card. This happens for every file so the library has something to show for it visually, even before you've done anything else with it.

If an uploaded file's extension looks different from what you originally named it, that's expected. Fugo checks the file's actual content rather than trusting the filename, and corrects the extension to match if the two don't agree.

Use the Publish action on any file's details panel to add it directly to an existing playlist, without needing to open the playlist separately first.

Choosing to publish a file straight to a screen (rather than into an existing playlist) is a shortcut, not a separate delivery method: behind the scenes, Fugo creates a new playlist containing just that file and publishes it to the screen you picked.

That means if you later look at that screen's schedule or its playlists, you'll see this quick-publish playlist listed there too - it's a real playlist, just one Fugo created for you automatically to save you a step.

Design Studio has two related, but different, panels worth telling apart:

If you're looking for a file you've already uploaded, use the Uploads tab; use the Media tab when you want free stock imagery instead.

Still have questions about Media? Reach out via the support chat inside the Fugo CMS, or email us at support@fugo.ai. We're happy to help.