Table of contents

The Planner is a full-screen calendar and timeline view of every playlist in your account: when each one plays, which screens it's assigned to, and whether it's currently active, in draft, or complete.

It's especially useful when you want to:

The Planner doesn't store any schedule information of its own - it reads from, and writes back to, the exact same schedules that live on your Playlists page. Anything you see here always reflects what's actually set up in Playlists, and anything you change here updates Playlists immediately, and vice versa.

The Planner is visible to anyone whose role includes permission to view playlists - the same permission that controls access to the Playlists page itself. If you can see and open Playlists, you'll be able to see the Planner too.

Creating a new playlist or adjusting a schedule from the Planner additionally requires permission to edit playlists - again, the same permission that lets you make changes on the Playlists page. There's no separate "Planner" permission of its own for either viewing or editing.

If your role can view but not edit playlists, you can browse the calendar and the playlist list. Clicking an event opens the playlist's info panel, with Edit, Duplicate and Delete unavailable. Clicking or selecting an empty slot does nothing, and you can't create, move or resize schedules.

To access the Planner, log into your account or start a free trial here.

In the left-hand sidebar, under Playlists, click Planner. It's marked with a Beta badge. On a phone, tap More, then Planner.

The Planner opens in Calendar view, on the current week. Weeks start on Monday. The page has three areas: a calendar or timeline, a playlist list on the right that's open by default and can be hidden, and a toolbar across the top with search, filter, grouping, and view controls.

If your account has no playlists yet, you'll see a message inviting you to create one. Your Planner has nothing to show until at least one playlist exists.

The panel on the right lists every playlist in your account, grouped by either Status or Screen (see Filtering, grouping, and sorting below). A playlist that's assigned to more than one screen appears once per screen when grouped that way; playlists with no screen assigned yet are grouped under their own "Unassigned" section.

Each playlist appears as a collapsed row showing its name, a colored status dot, and up to two count indicators - how many content items it contains and how many screens it's assigned to.

Click a row to expand it for more detail: a thumbnail preview of its content, a status badge, and a summary of every schedule the playlist has - its mode (see below), and its date range where one applies:

A playlist's status follows the same states used elsewhere in Fugo: Active, Draft, Inactive, or Complete.

The right-hand side of the page shows your playlists' schedules visually, in one of two view modes, switchable from the top of the page:

A traditional calendar grid, with Month, Year, Week, or Day granularity:

Use the arrows to move to the previous or next period, or the button beside them to jump back to today (labeled "This month" in Month view):

If a day has more scheduled playlists than fit in the visible space, a "+X more" link lets you see the rest:

A horizontal timeline with Day, Week, or Month granularity, showing playlists as bars along a single time axis rather than in a grid.

In both views, each event represents a playlist's schedule and is labeled with the playlist's name, along with a small icon for the schedule's mode (see "Creating and editing schedules" below for what each mode means) and a count for how many screens it's assigned to.

Toggle Show empty days on to visually distinguish days that have no content scheduled - and, if you have edit permission, to give yourself an obvious empty space to select when you want to start a new playlist there (see below):

The toolbar above the playlist list and calendar gives you a few ways to narrow down what you're looking at. These controls apply to both the playlist list and the calendar/timeline at the same time.

Type into the search box to filter the playlist list down to playlists whose name matches what you've typed:

Open the Filters panel to narrow things down further using any combination of:

Use Clear all to reset every filter back to "All" in one click. (This doesn't clear the separate search box):

Choose whether the playlist list is organized by Status (Active, Draft, Inactive, Complete) or by Screen, whichever makes it easier to scan for what you're looking for.

Sort the playlist list alphabetically by Name, in ascending or descending order.

Click Show playlist colours in the toolbar to turn on playlist colors. Each event on the calendar or timeline is tinted with its playlist's color. The playlist list isn't colored. Click Hide playlist colours to turn them off. Colors are off by default. Fugo remembers your choice, and it only applies to you.

With edit permission (see "Permissions" above), you can open, create, move and resize schedules right from the calendar or timeline, without switching over to the Playlists page.

Click any scheduled event on the calendar or timeline - a bar, a chip, whatever the current view is showing - and Fugo opens that playlist's editor directly on its Schedule step, ready for you to adjust dates, times, or recurrence:

To start a new playlist with its schedule already filled in, do one of the following:

With a mouse, a single click on an empty slot doesn't start anything. A timed selection stays within one day. In the all-day row, you can select several days.

The playlist editor opens on its first step, with the schedule already filled in.

Drag a scheduled event to a new time or day. If the schedule only ever runs on a single date, the change is applied directly.

If you drop a repeating schedule at a new time on the same day, Fugo asks Change this date or the whole schedule?

If you drop a repeating schedule on a different day, Fugo asks Move the whole schedule? Click Move every date to move the whole pattern. Moving only one date to another day isn't available yet.

When a change saves, you'll see a confirmation such as Schedule time updated.

When you move an event to a different day:

All-day events follow these rules:

You can't drop a timed event into the all-day row, or an all-day event into the timed grid.

In the Day and Week calendar views and the Day and Week timeline views, drag the edge of a scheduled event to change when it starts or ends. Month and Year views, and the Month timeline view, measure whole days, so they have no resize handles.

Repeating schedules ask the same Only [day] or Every date question as a move.

When you drag, select or resize, times snap to the nearest step for the view you're in:

Playlists can overlap each other freely. Fugo turns a change back when:

If a view has too many events to show, you'll see Too many events to show — switch to a shorter view.

The Planner and Playlists share the exact same schedule data - the Planner has no scheduling logic or storage of its own. A schedule you create or change on the Playlists page shows up in Planner automatically, with no extra step, and the reverse is now true too: a schedule you create or adjust from the Planner (see above) shows up on the Playlists page immediately.

What still only happens on the Playlists page: duplicating or deleting a playlist, bulk actions across multiple playlists, and changing anything about a playlist besides its schedule (its content, which screens or screen properties it targets, and so on). Planner's editing is deliberately scoped to schedules - for everything else, head to the Playlists page.

Planner is in Beta. The experience described in this article may continue to change as the feature develops. If you run into anything confusing or have ideas for what you'd like to see next, we'd love to hear from you at support@fugo.ai.

A playlist can now have more than one schedule. For example, a playlist might run continuously most of the year (an "Always on" schedule) and separately play during a single holiday window (a "One-off block"). This is why moving or resizing a recurring event asks whether the change should apply to just that date or the whole pattern, and why there's a 50-schedule limit per playlist.

Drop us a message using the chat box in the bottom right of the CMS, or reach our support team at support@fugo.ai.