Table of contents

Playlists are the core concept behind every piece of content you publish with Fugo.

A playlist bundles together three things:

Publish a playlist, and Fugo takes care of getting the right content to the right screens at the right time - no manual pushes required.

Every playlist is built from the same ingredients, which map to the four steps of the playlist editor: Content, Screens, Schedule, and Preview.

There are few ground rules are worth knowing up front:

There's no limit to how many playlists you can create, or how many playlists can be published to a single screen at once. You don't need a single "master playlist" per screen - you can run multiple playlists with different content, schedules, and screen assignments simultaneously, and Fugo resolves how they play together automatically.

If more than one unscheduled playlist is published to the same screen, they play in the order they were created (oldest first). A scheduled playlist takes priority over an unscheduled one whenever they overlap, and if two scheduled playlists overlap each other, the one created first takes priority.

A playlist must have at least one content item and at least one screen assigned (or a property condition matching at least one screen) before it can be published. Saving a playlist without publishing keeps it as a draft; publishing pushes it live to your screens immediately.

From the left-hand navigation, go to Playlists to open your playlist library - a card grid showing every playlist your team has created.

Each card displays the playlist's name, total duration, number of assigned screens, and a status badge, so you can scan your whole library at a glance.

Use the toolbar above the grid to find and organize your playlists:

Every playlist card carries a status badge that tells you exactly where it stands:

The playlist is live - either actively playing on its assigned screens right now, or scheduled to play at a future date/time and currently queued up waiting for that window to start. Both cases currently show the same "Published" badge.

The playlist is live, but you've made changes since the last publish that haven't gone out yet. Your screens are still showing the previously published version until you save and publish again.

The playlist has never been published, or was unpublished manually. It isn't playing on any screens.

The playlist's end date has passed. It has automatically stopped playing on every screen it was assigned to.

You can also filter the Playlists page down to No content (playlists with no content items added yet) or No screens (playlists with no screens or matching property assigned) to quickly find and fix playlists that can't currently be published.

A live playlist whose end date falls within the next 3 days is also flagged as Expiring soon, so you have time to extend it if needed.

Click any playlist card to open its info panel on the right-hand side of the screen, without leaving the Playlists page. The panel gives you a full summary before you commit to opening the editor:

From the info panel, you can also Edit (open the full editor), Publish or Unpublish (toggle the playlist live or offline without opening the editor), Duplicate (create a copy), or Delete (permanently remove the playlist, with a confirmation prompt).

Select multiple playlists using the checkboxes on their cards to act on them together.

A bulk action bar appears at the bottom of the screen showing how many playlists are selected, along with Publish (if not all selected are already published), Unpublish (if not all selected are already unpublished), Duplicate, and Delete.

Publishing or unpublishing in bulk shows a confirmation dialog stating exactly how many playlists will be affected and warning that screens will start or stop playing immediately:

Want a calendar-style view of everything scheduled across your account instead of scanning the Playlists grid card by card? Navigate to the Planner tab.

The Planner plots every playlist onto a Calendar or Timeline view, so you can see what's running where at a glance.

Click Create Playlist from the Playlists page to open the playlist editor - a four-step guided flow.

Give your playlist a name in the title field, then you'll work through Content, Screens, Schedule, and Preview using the Back and Next buttons (or the step indicators) to move between them. We'll cover each step in detail below.

The Content step is where you choose what will play.

Tabs at the top of the content browser switches between four sources:

Browse using the search bar, the type filter, and sort:

Use the Upload button to upload new media to your media library for use in your playlist.

Click on content items to add them. Your added items will appear in a running list to the right of the content picker where you can drag to reorder them, remove one with the ✕, or clear the whole list and start over:

Click on any item's setting (cog) icon to open its configuration settings:

Some content types need extra configuration beyond duration - apps, for instance, often require you to connect an account or choose what to display before they're ready to add:

Every item (except video, whose length is fixed) has an editable Duration, controlling how long it displays before the playlist advances to the next item:

Duration only matters when your screen is cycling through multiple items - a single continuously-updating item, like a live dashboard or a self-refreshing app, ignores duration and simply refreshes on its own interval instead.

The Screens step is where you choose which screens will play this playlist.

Add screens using either or both of these tabs - a playlist can combine screens picked manually with screens matched by a property, all reaching the same playlist:

Browse your screens in a searchable, filterable, sortable table, and add them individually or several at a time by clicking on their cards, ticking their checkboxes, or dragging a screen card directly into your selected list.

Your added screens then appear in a running list where you can remove one with the ✕ on its card, or clear the whole list and start over:

Target every screen that matches a property value you define (for example, location = London or type = kiosk) instead of assigning screens one at a time.

This is the most powerful targeting option for large or growing networks: any screen that matches the property today receives the playlist, and any screen added to your network later with the same property value starts receiving it automatically, with zero manual work on your part.

Select your property from the dropdown, then choose the values you want to match.

Your matching screens then appear in a running list:

If nothing currently matches your chosen property and values, Fugo lets you publish anyway - the playlist goes live "on standby" and starts playing automatically the moment a matching screen appears on your account.

The Schedule step controls when your playlist plays.

Each schedule you add to a playlist is independently set to one of three modes:

The playlist starts on a date you choose and keeps playing indefinitely, with no end date. This is the default if you don't configure anything else.

The playlist plays continuously between a start date and an end date you set. Once the end date passes, the playlist's status automatically changes to Expired and it stops playing everywhere it was assigned.

Set up a repeating schedule using a frequency and, optionally, one or more specific time windows for the days it runs:

Use the Starts on date picker to set the day your playlist should start. This date does double duty: it's both when the recurrence begins and the anchor date your repeat interval counts from - more on that below

Use the Play at these times inputs to add one or more start/end time windows for the days your recurrence covers, using + Add time window for more than one per day. Overnight windows (for example, 10pm-6am) are supported.

Use the Repeat dropdown to choose Daily, Weekly, Monthly, or Yearly, plus an interval.

Your Starts on date is the anchor every interval counts from, so it's worth setting deliberately rather than leaving it on today's date by default. For example, if Starts on is set to Sept 5 and you choose Monthly with a repeat interval of 1, your playlist runs "on the 5th of each month" - the 5th because that's the day of your start date

Daily patterns are the simplest. There's no day-of-week or day-of-month logic involved, just a plain count of days from Starts on. An interval of 1 runs every day; an interval of 3 runs every third day (day 1, day 4, day 7, and so on), starting from whatever date you've set as Starts on.

Weekly patterns let you pick specific days of the week (Mon–Sun). If you're after "every other Friday," make sure Starts on actually falls on a Friday, since that's the day Fugo counts the interval from.

Monthly patterns give you a choice, under Repeats on:

If you want the day-of-month option to land on a different date - say, always the 1st instead of the 14th - change the Starts on date itself; that option always mirrors whatever date you've set there.

Yearly patterns repeat on whatever day and month your Starts on date falls on, shown as a plain-language summary like "On Sept 5 each year.":

Yearly doesn't have a Repeats on choice the way Monthly does, so changing the Starts on date is the only way to move it to a different day.

A playlist isn't limited to a single schedule. Add another one with the Add schedule button below the schedule editor:

Set it to whichever mode fits. A playlist can mix modes - a Weekly recurring schedule alongside a One-off block, for example - to cover cases where a single schedule's timing options aren't enough on their own. (See the example below.)

This keeps a playlist's content and screen assignments in one place even when its timing has more than one part to it, rather than needing a second, near-identical playlist just to cover an additional date range or pattern.

A few situations where a second schedule earns its place:

Each schedule appears as its own row, labeled Schedule 1, Schedule 2, and so on. Click a row to expand it and edit that schedule. Remove a schedule with the trash icon on its row:

A playlist can hold up to 50 schedules. Once a playlist reaches the limit, the Add schedule button is disabled with a tooltip explaining why.

The Preview step gives you a read-only summary of your complete playlist - content, screens, and schedule - before you commit.

From here, use Save to store your work as a draft without going live, Save and Publish to save and push live, or Reset to clear everything you've configured in the editor:

Once saved or published, your playlist appears as a card in the Playlists library. You can edit it or remove it any time by clicking on its card to open its info panel (or double clicking its card):

A Fallback playlist is a special playlist type for content you want playing on every screen in your account whenever nothing else is scheduled to take priority - think of it as your network's default, always-there safety net.

Find it in the Fallback tab of the navigation panel under Playlists.

Fallback playlists skip the Screens and Schedule steps entirely, since they always apply to every screen the moment they're active - you'll only see Content and Preview in the editor:

Their status is simply Active or Draft, rather than the Published/Unpublished/Draft/Expired statuses used by regular playlists.

Only one Fallback playlist can be active across your whole account at a time. Activating a new one automatically deactivates whichever Fallback playlist was previously active. The deactivated one will be listed as a draft once you set a new one:

Because of this, bulk actions for Fallback playlists are limited to Duplicate and Delete - there's no bulk publish/unpublish, since only one can ever be live.

If you run into any issues or have questions about playlists, our support team is here to help. Use the chat box in the bottom right corner of the CMS, or reach out to us at support@fugo.ai.